Asset Management - Stock Condition Costs

The Stock Condition Costs report provides a long-term forecast of the expenditure required to maintain an individual property. It combines the property's Property Components and Compliance Checks to estimate future planned maintenance and compliance costs.

To access the report, open the required Property, select the Asset Mgmt tab and click Stock Condition Costs.

Before You Begin

The accuracy of the Stock Condition Costs report depends upon the property's Asset Management information being complete.

Before viewing the report, ensure that:

• The property's Year Built has been recorded on the Details tab.
• The required Property Components have been configured.
• The appropriate Compliance Checks have been selected.

Where this information is incomplete, the projected costs may not accurately reflect the future investment requirements for the property.

Summary Forecast

The Property Stock Condition Costs report presents a high-level summary of projected expenditure over the forecast period.

Costs are grouped into five-year bands, allowing future investment requirements to be reviewed quickly.

For each five-year period, the report displays:

• Planned Maintenance costs (Property Components).
• Compliance Maintenance costs (Compliance Checks).
• Total projected expenditure.

The report also displays:

• Total Planned Maintenance expenditure.
• Total Compliance Maintenance expenditure.
• Overall projected Stock Condition Costs.
• Annual average Planned Maintenance expenditure.
• Annual average Compliance Maintenance expenditure.

This summary provides an overview of the long-term investment required to maintain the property.

Detailed Export

Selecting Export generates a CSV file containing a detailed year-by-year breakdown of projected expenditure throughout the forecast period.

Unlike the on-screen summary, the export identifies:

• The individual Property Component or Compliance Check.
• The year in which expenditure is projected to occur.
• The projected replacement or servicing cost.

This detailed analysis is particularly useful when reviewing future maintenance programmes or preparing long-term financial plans.

How the Forecast is Calculated

The report combines information from both Property Components and Compliance Checks.

For Property Components, Affinity considers:

• The component's Standard Cost.
• The applicable Life Cycle.
• Any Adjusted Life Cycle recorded for the property.
• The First Replacement Year, where specified.
• The Last Replaced Year, where specified.
• The property's Year Built.

For Compliance Checks, Affinity considers:

• The Standard Cost.
• The Service Interval.
• The property's Year Built.

These values are used to calculate when future expenditure is expected to occur during the forecast period.

Good Practice

The Stock Condition Costs report should be reviewed periodically as maintenance work is completed.

Updating replacement years following major works and keeping Compliance Checks up to date ensures that future forecasts continue to reflect the current condition of the property and provide a reliable basis for long-term asset planning.