Property Component Types

Property Component Types define the building elements that make up your housing stock, such as kitchens, bathrooms, roofs and windows.

Each component type has a Standard Cost and Life Cycle. The Asset Management module uses these values to forecast future replacement costs and produce Stock Condition reports.

Accessing Property Component Types

To access Property Component Types:

1. Select Admin → Settings from the main menu.
2. Choose Add-ons.
3. Select Asset Management.
4. Click Property Component Types.

Note: The Asset Management module is an optional Affinity add-on. If it is not enabled for your organisation, please contact the Affinity support team to discuss activation.

Default Property Component Types

Affinity provides the following Property Component Types by default:

These default component types provide a starting point for your Asset Management setup. You can rename, update or delete them to reflect your organisation’s housing stock, costs and replacement policies.

Note: The component types and values available to your organisation may differ from the defaults if they have previously been updated by an administrator.

Managing Property Component Types

Property Component Types are displayed in a single alphabetical list. The list shows each component’s name, standard replacement cost and expected lifecycle.

All Property Component Types are managed in the same way. You can:

• Add a new component type.
• Change the name of an existing component type.
• Update its standard cost or lifecycle.
• Delete a component type that should no longer be available for new assignments.

Each Property Component Type contains the following information:

Component names must be unique among the active Property Component Types.

Adding a Property Component Type

You can add component types for any building elements that are not covered by the existing catalogue. Examples might include an adapted bathroom, fire alarm, electric vehicle charging point or mechanical ventilation system.

To add a Property Component Type:

1. Open the Property Component Types page.
2. Select Add Component.
3. Enter the component name.
4. Enter its standard replacement cost.
5. Enter its expected lifecycle in years.
6. Select Add.

The new component type can then be included in Asset Management Profiles or assigned directly to properties.

Editing a Property Component Type

To edit a component type:

1. Open the Property Component Types page.
2. Select the component you want to update.
3. Select Edit.
4. Update the component name, standard cost or lifecycle as required.
5. Select Update.

Changes to a component type apply wherever it is used. For example, updating its standard cost or lifecycle affects the default values used in Asset Management forecasts and Stock Condition reports.

Where a different replacement interval is required for an individual property, an Adjusted Life Cycle can be recorded against that property’s component.

Deleting a Property Component Type

Deleting a Property Component Type makes it inactive and removes it from the catalogue available for new assignments. It is also removed from any Asset Management Profiles in which it was included.

If the component type is already assigned to a property, the existing property component is retained and labelled Inactive. This preserves its recorded information and allows it to remain included in relevant forecasts and reports.

An inactive component can be removed from a property, but it cannot be newly assigned or added back after it has been removed.

Good Practice

The accuracy of Stock Condition forecasting depends on maintaining realistic replacement costs and lifecycles.

It is recommended that you:

• Review standard costs periodically to reflect changes in labour, construction and material costs.
• Review lifecycles when replacement policies or maintenance strategies change.
• Use clear and consistent component names.
• Check for an existing component type before creating a new one.
• Use property-specific adjusted lifecycles only where they differ from the organisation’s standard replacement policy.
• Consider the effect on Asset Management Profiles, properties and reports before deleting a component type.