How do I archive a property?

Should your housing association cease to manage a property, such as when a lease expires, then you may wish to archive the property. Archiving a property has the following advantages:

1. Archived properties do not count towards your property limit.
2. Archived properties are excluded from Alert Reports thus removing undue clutter.

Prior to archiving a property the following conditions must be met:

1. There must be no active tenancies associated with the property.
2. There must be no open Work Orders associated with the property.

With these conditions met a property can be archived as follows:

1. Select "Properties" from the Main Menu.
2. From the available sub menu items select "List Properties".
3. Identify the required property from list of displayed properties and click on the pencil icon.
4. Within the Summary tab of the Property view click on the Archive button to the right of the identifier. You will be asked to confirm your action.

When a property is archived it will not be possible to view its details, create a new associated tenancy or create a new associated work order.

For archived properties the following exclusions will apply in relation to management reports:

1. HAPM Report - Properties archived before the report end date will be excluded from housing stock and void totals.
2. Summary Report - Properties archived before the report end date will be excluded from the number of managed properties figure and void totals.
3. Tenant Summary Report - Properties archived before the report end date will be excluded from the report.
4. Housing Group Arrears Report - Properties archived before the report end date will be excluded from the report.